Information to record
Use these prompts to agree the record for your project. Keep the answers and their source references together; leave an unknown value explicit rather than filling it with an assumption.
- Project code
- Distinguish files from different sites.
- Tree ID
- Match the photograph to the register.
- Visit date
- Identify the dated evidence set.
- Image sequence
- Separate several views of the same tree.
- Original reference
- Preserve any earlier camera or source name.
Checks for this task
- Check that two devices cannot silently create the same final name.
- Retain a rename map when changing an existing evidence set.
- Confirm report references use the issued file names.
A worked example
Illustrative example, not a client case: Two images of T016 receive different sequence numbers under the same dated visit. A rename log retains the camera names, so an earlier note can still be traced to the correct source image.
Scope and limits
A file name alone does not prove date, ownership or authenticity; retain the supporting project record.
Use the worksheet
The download contains the prompts and checks above with space for your project notes. It is a plain text document you can edit in a text editor or copy into your project brief. It contains no client information and does not run calculations, import records or change an account.
Continue the workflow
Prepared by Canopy.