PREPARING QUESTIONS FOR A TREE PROJECT COORDINATION MEETING

Organise unresolved questions around the decisions and evidence needed to answer them. A short decision register helps the client, designer and consultant leave a meeting with clear responsibilities rather than different interpretations of the discussion.

Project/site:
Prepared by/date:
Version:

Decision needed
State the question requiring an answer.
Notes:

Evidence source
List the drawings, records or advice relevant to it.
Notes:

Responsible role
Identify who can provide or assess the information.
Notes:

Due point
Record the project stage when the answer is needed.
Notes:

Outcome record
Note the agreed action and any remaining limitation.
Notes:

CHECKS
[ ] Circulate the current drawing and report references with the questions.
[ ] Separate a proposed option from an agreed professional conclusion.
[ ] Record actions and circulate the decision register after review.

Outstanding questions:
Source references:
Review and next action:

Scope: Meeting notes do not amend issued professional advice or authorise works unless the responsible process explicitly does so.

This is a general worksheet, not an automated application feature.
https://canopyapp.app/resources/tree-project-stakeholder-questions